Executive - Document Controller - Project Office

Role Purpose

The purpose of this role is document management inter-alia to have complete control over in & out documents / letters being exchanged in the Project.

Key Responsibilities

• Day to day activity – On receiving of document / letter either in physical or soft copy (email), register it in incoming register and real-time upload it in Data Management System (DMS), ensuring zero misses.
  • Timely sharing the correspondences related to stakeholder at site, follow up for compliances, and coordination for timely compliances to the Client.
• Accurate and timely MIS Report for the Client/ Corporate Office
  • Preparation of MIS Report comprising of correspondence exchanged during the month for review such as design & drawing Status, correspondence log etc.
  • Compilation of data for Change of Scope related correspondence & CIS Report
• Accurate and timely reporting over portals
  • Accurate and timely uploading of verified data over NHAI data lake (PMS Portal)
  • Accurate and timely uploading of Correspondences over DMS.
• Document Control
  • Maintaining all the Documents including Letters / Annexures / Drawings etc. in Hard as well as soft copy on priority basis and compilation in various subject folders
  • Controlling over the documents pertaining to the project and provide to concern team within the earliest time as required and ensuring collection of acknowledgements for completion of tasks in DMS.

Indicative Experience and Exposure

• Graduate with certification in Document Controlling having 3-5 years’ experience.